The locked-down home for your workforce evidence.
One controlled place for employee PII — DBS, right-to-work, medicals, competence, registrations — where every view is logged and special-category data never leaks by accident. The compliance layer your HR system can't give you.
Spreadsheets and generic HR tools hold personnel data. They don't prove who saw what, or stop a criminal-record certificate ending up in the wrong place. People Vault is built for the day an inspector asks.
DBS and medical data live in the vault and cross to another module only via an explicit, warned, logged share-grant — approved by a dedicated People Admin. Everyone else sees a derived signal, never the certificate.
Share-grant model · nobody else in SME compliance does thisEach look at sensitive data is recorded to an independent audit trail that survives even if the surrounding action rolls back. Hand an inspector accountability evidence (GDPR Art. 5/30/32), not a promise.
Per-view access log · AES-256 encrypted at restThe full UK day-one set — right-to-work, contract, P45/starter, GDPR privacy notice, H&S induction, pension auto-enrolment, policy acknowledgements — collected, signed and filed straight into the vault against the right person.
Statutory evidence engine · read-and-sign with signatureHealthcare Fit & Proper (Reg 18/19), diver competence & medicals, construction CSCS, security SIA & BS 7858 screening, social-housing safeguarding — one person record, reconciled across every pack you run.
Horizontal · golden-thread into audits & trainingPeople Vault attaches to any PICMS plan and every industry starter. Flat monthly, banded by active-staff headcount. Annual billing is two months free.
Standalone add-on — not bundled into any tier. Soft cap: pass a band and we prompt an upgrade, never a hard stop.
DBS, right-to-work, references (Reg 19) plus supervision, appraisal and professional registration (Reg 18), with an at-a-glance overdue strip.
A ticked box isn't enough — a signal only reads "verified" when the proving document is on file and in date.
An office manager doesn't automatically see everyone's DBS. Least-privilege by design; sensitive access is an explicit grant.
DBS numbers and professional registrations sealed with AES-256-GCM; medical documents held under S3 server-side encryption.
Required items derived from your active packs and role rules, tracked to completion with inline upload and typed-signature sign-off.
DBS, right-to-work and registration renewals flow into a calendar feed — sensitive names dropped from any shared feed.
Link scattered diving competence, security vetting and licence records to a single canonical staff member.
Staff view and complete their own record — no cross-record access, enforced at the identity layer, not the URL.
People evidence links through to audits, training and CQC without copying PII out of the vault.
Keep your HRIS. People Vault isn't payroll or holiday-booking. It's the compliance-grade evidence and access-control layer an HR tool doesn't have — the part an inspector, a CQC lead or an ISO auditor actually asks for.
Per-seat HR tools already clear £125–£150/mo at 25 staff for a plain employee list. People Vault holds the same team's special-category evidence, locked down and provable — for less, and with the one thing that matters when it's audited: control you can demonstrate.
Add People Vault to any PICMS plan in minutes — or start a free trial and see it in your own account.